PRESS RELEASE

March 26, 2019

 

IMPORTANT INFORMATION REGARDING NOTARY
PUBLIC APPLICATIONS AND RENEWALS

 

In December, 2018, the legislature enacted and the Governor signed the Notary Public Modernization Act whereby by the processes and procedures governing notary publics in Ohio was placed under the sole authority of the Ohio Secretary of State.

As of September 19, 2019, the process to apply to become a notary public, to renew a current notary public certification, for recording notary public certifications and the lodging of complaints and taking disciplinary action against notary publics will be governed exclusively through the Office of the Ohio Secretary of State and pursuant to regulations to be issued by the Ohio Secretary of State.  Local notary commissions, such as that of Trumbull County operating in conjunction with the Trumbull County Bar Association will cease to play any role in the process.

In light of the termination of the current law authorizing the Notary Commission of Trumbull County to issue applications and renewal forms, process the applications and provide testing being September 19, 2019, the Trumbull County Bar Association announces the following final processing dates after which it will not accept notary applications and notary renewal applications:

          Initial application for Notary Public commission:      August 2, 2019

          Notary Public Renewal application submission:          August 28, 2019

          Further, the final Trumbull County Notary Public testing date will be August 28, 2019

If you are unable to comply with one of the above Trumbull County deadlines, you will need to contact the Ohio Secretary of State at (614) 644-4559 for guidance for subsequent processing of notary public initial applications, renewals or testing information.

The currently scheduled and remaining notary public testing dates at the Trumbull County Bar Association are set forth below.  Applicants are encouraged to select and register for one of these dates quickly as they are expected to be filled quickly.

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

6th

3rd

8th

5th

10th

7th

13th

10th

15th

12th

17th

14th

20th

17th

22nd

19th

24th

21st

27th

24th

29th

26th

31st

28th


Additional details about the Notary Public Modernization Act can be found:
https://www.legislature.ohio.gov/download?key=9362&format=pdf
https://www.nationalnotary.org/knowledge-center/news/law-updates/oh-senate-bill-263
https://www.legislature.ohio.gov/legislation/legislation-summary?id=GA132-SB-263

Notary public services at the Trumbull County Bar Association will cease on September 19, 2019.

LOCATION:
Trumbull County Bar Association Office
Lower Level, Law Library
120 High Street, NW
Warren, Ohio  44481 (330) 675-2415
(ENTRANCE ON SIDE OF BUILDING, CANOPY ON DOOR MARKED "TCBA")

NOTARY COMMISSION HOURS:
Monday through Friday
9:00 a.m. - 11:00 a.m.
2:00 p.m. - 4:00 p.m.
NO EXCEPTIONS WILL BE MADE! 

         THE OFFICE WILL BE CLOSED FOR NOTARY ON THE FOLLOWING DATES UP TO THE FINAL CLOSING DATE:
         Monday, May 27, 2019
         Frida6y, Ma7 29, 2019
         Thursday, July 4, 2019
         August 28th is the last notary testing date
         September 19, 2019 ALL notary services will cease.

PLEASE NOTE THAT THE NOTARY COMMISSION WILL NOT ACCEPT ANY FORMS THAT WERE NOT
GENERATED BY THIS OFFICE AND CARRY THE TRUMBULL COUNTY BAR ASSOCIATION STAMP. (effective 1/1/11)

NOTARY PUBLIC COMMISSION REGISTRATION

The Trumbull County Bar Association is the official provider of Notary Public registration and renewal for Trumbull County, Ohio. The Trumbull County Bar Association can process Notary Public Applications* and Renewals* for residents of Trumbull County, Ohio.

QUALIFICATIONS FOR BECOMING A NOTARY

To become a Notary for the State of Ohio, the applicant must be a resident of the State of Ohio, County of Trumbull, who is eighteen years of age and be of good moral character.

You must be registered to vote in your current name and address. If you are not registered. please contact the Trumbull County Board of Elections (330) 369-4050 to find out how to register.

If you have been convicted of a crime, you must provide a copy of the charge and disposition, and your application be forwarded to the Trumbull County Notary Commission to determine acceptance.

WHAT IS A NOTARY PUBLIC?

A Notary public is a public official whose duty is to attest to the genuineness of documents and writings, and will have power throughout the State of Ohio.
A Notary public may perform the following duties:

NEW APPLICATIONS

When you decide you want to become a Notary Public, your first step is to come to the Bar Association to fill out an application* and pick up the manual. YOU MUST APPLY TO BE A NOTARY IN PERSON! We will not release any applications* from this office.

You may accomplish that Monday through Friday from the hours of 9:00 - 11:00 a.m. & 2:00 - 4:00 p.m. (Please call the office for any changes to hours. This office has limited staff and hours are subject to change!)

You must bring in a valid Ohio ID card or driver's license THAT SHOWS YOUR CURRENT ADDRESS. If your ID does not show a current address, you must provide proof of address in the form of a utility bill, bank statement, etc.  You need to be a registered voter in Trumbull County.

A $20.00 fee is payable at the time of application*, and must be in the form of cash or check (payable to the Notary Public Committee). After studying the book, you must call the Bar Association to schedule an appointment to take the test. Testing is done on WEDNESDAYS, between regular notary hours, by appointment only. There will be no additional fee for testing.

Once you pass the Notary test, we will issue a form to obtain your Notary Certificate. You must take this completed form to the Trumbull County Common Pleas Courthouse to obtain a Judge's signature. Once signed by a Judge, you will mail the form to the Ohio Secretary of State office to obtain your certificate, along with $15.00 check or money order. Your Certificate will be mailed to you from the State office within one to two weeks. Once you receive your certificate, you must take it to the Clerk of Courts Office in the Trumbull County Courthouse to record it. There will be a $5.00 recording fee at that time.

A NOTARY CERTIFICATE IS NOT VALID UNTIL IT IS RECORDED. (You are not a Notary until your certificate is recorded and time-stamped by the Clerk of Courts Office!)

Once your certificate has been recorded, you may order your Notary Public stamp and seal at any office supply store and begin to notarize.

RENEWALS:  Please be advised that you cannot renew your notary online.  Paying money to an outside organization for renewal online is not valid.

You must reside in Trumbull County, Ohio. You must come into the Bar Office between the hours of 9:00 - 11:00 a.m. and 2:00 - 4:00 p.m. (Please call the office for any changes to hours. This office has limited staff and hours are subject to change!)

You must bring in a valid Ohio ID card or driver's license THAT SHOWS YOUR CURRENT ADDRESS along with your current Notary Certificate. If you do not have your certificate, the staff will be required to do a records search upon your arrival. If your ID does not show a current address, you must provide proof of address in the form of a utility bill, bank statement, etc. You need to be a registered voter in Trumbull County.

YOU MUST APPLY FOR RENEWAL IN PERSON! We will not release any forms from this office. There will be a $20.00 fee at that time, payable by cash or check (payable to the Notary Public Committee). You may apply for renewal any time, but the suggested time fram is 30 days prior to expiration. The renewal process is not immediate and takes a couple weeks. You may not notarize any documents on or after your expiration date, and may apply to renew up to five years after your expiration date.***

Once you complete the Renewal application*, we will issue a form to obtain your Notary Certificate. You must take this completed form to the Trumbull County Common Pleas Courthouse to obtain a Judge's signature. Once signed by a Judge, you will mail the form to the Ohio Secretary of State office to obtain your certificate, along with $15.00 check or money order. Your Certificate will be mailed to you from the State office within one to two weeks. Once you receive your certificate, you must take it to the Clerk of Courts Office in the Trumbull County Courthouse to record it. There will be a $5.00 recording fee at that time. A NOTARY CERTIFICATE IS NOT VALID UNTIL IT IS RECORDED! (This means you are not a Notary until it is time-stamped by the Clerk of Courts Office)

Once your certificate has been recorded, you may order your Notary Public stamp and seal at any office supply store and begin to notarize.

***Any Notary certificates that have been expired for a period of 5 years will have to proceed as if applying for a new application and retest.

CHANGE IN NAME OR ADDRESS:

A Notary Public has 30 days to notify the Secretary of State and the Clerk of Courts of any amendments to your Notary information (name, address, moving out of state, etc.) See below:
A notary public is responsible for notifying the Office of the Notary Commission Clerk of any changes to his or her name and/or address. If your name or address has changed since the time this office issued a commission to you, please submit the Application for Amendment of Notary Public Information to:

Notary Commission
Client Service Center
180 E. Broad Street
Columbus, Ohio 43215
Attention: Amendment Form

Click here for the Application for Amendment of Notary Public Information (PDF)

Important Considerations:

SEE OUR FAQS PAGE FOR FREQUENTLY ASKED NOTARY QUESTIONS!